WalkBike Frankfort
Bylaws
Article I: Name
The name of this organization shall be WalkBike Frankfort.
Article II: Purpose
The purpose of WalkBike Frankfort is to promote walking and bicycling as safe and
healthy means of transportation and recreation in the city of Frankfort and Franklin
County Kentucky.
Article III: Objectives
The Objectives of WalkBike Frankfort are:
1. Develop a comprehensive network of walkways and bikeways that include
sidewalks, bicycle lanes, shared roadway and shoulder facilities, shared-use
paths and hiking trails.
2. Create network maps and plans.
3. Assist in the design of walkway and bikeway facilities and the development
of design standards.
4. Assist in the construction and maintenance of walkway and bikeway
facilities.
5. Educate drivers, cyclists and pedestrians on the safety of walking and
bicycling.
6. Promote channeling public and private funding to develop walkway and
bikeway facilities.
7. Promote public policy and regulations that encourage and develop a safe
network of walkways and bikeways.
8. Engage in community activities to publicize the importance of and encourage
walking and biking
Article IV: Membership
Section 1: Eligibility
Any resident, employee, business owner or student within Frankfort and/or Franklin
County may be a member upon paying annual dues at the amount set forth by the
Board.
Section 2: Dues
Annual dues for membership shall be determined by the Board.
Version 10 Adopted 12/13/18
Article V: Organization
Section 1: Board of Directors
A. The management of the organization shall be vested in a Board of
Directors consisting of four Officers (President, Vice President, Secretary,
and Treasurer), and five At-large Directors.
B. Duties of Officers.
a. President: The President will be the facilitator of the general
meetings, will set agendas, and will be the spokesperson for
WalkBike Frankfort when appropriate.
b. Vice President: The Vice President shall assist the President and
assume the responsibilities of the President in the President’s
absence.
c. Secretary: The Secretary shall be responsible for the
documentation and safekeeping of general meeting minutes and
actions taken by the Board.
d. Treasurer: The Treasurer will keep and maintain accurate records
of WalkBike Frankfort’s accounts and report in writing at each
general meeting the balance of, revenues to, and expenditures
from the accounts. The Treasurer will complete necessary
correspondence regarding WalkBike Frankfort’s legal status.
C. Committee Chairs: The Chair of each committee shall be appointed by
the President with the approval of the Board. The Committee Chairs serve
as a voting member of the Board. They will communicate
recommendations from their committees and implement decisions made
by the Board. There is no term of office or term limit for Committee
Chairs. A Committee Chair may be removed or replaced by approval of a
majority of Officers.
D. Local Government
a. Staff of city and county government (Parks & Recreation, Police,
Planning, Public Works) are encouraged to serve as advisory
members of the Board.
b. Local government staff shall serve in an advisory role and are non-
voting members of the Board.
E. Election of Officers and At-large Directors
a. Election: Any member in good standing of WalkBike Frankfort is
eligible to run for an Officer or At-large Director position at the
annual meeting. Nominations may be made by self or by other
members.
b. Term of Office: All elected positions shall serve a term of one (1)
year beginning January 1, or until their successor assumes the
duties of office, whichever occurs later.
c. Term Limits: An Officer is limited to three consecutive terms in
the same position.
d. Resignation: A Board member automatically resigns if he/she:
i. No longer is a member in good standing of WalkBike
Frankfort.
ii. Misses any three (3) regular board or general meetings
during the calendar year without notifying the President
prior to the meeting.
Version 10 Adopted 12/13/18
e. Vacancy: When a vacancy of an elected position occurs, the
remaining Board shall appoint a member to fill the vacancy for the
remainder of the term.
Section 2. Committees
A. Standing Committees
a. There will be three standing committees that include, but are not
limited to the following responsibilities:
i. Membership and Public Relations: membership
recruitment, member database, fundraising, and volunteer
recruitment for projects.
ii. Project Planning & Implementation: Updating the network
plan, applying for grants, trail design, and coordination with
government agencies for signing, roadway resurfacing and
striping, roadway reconstruction, new roadways, zoning
regulations, subdivision standards, crossing and signal
improvements.
iii. Public Relations: advertising, press releases, website
updates, brochures, community education and outreach.
b. Each committee will make recommendations to the Board for
action by the Board and work on projects assigned by the Board
and/or General Membership.
c. Meeting frequency will be determined by the Committee Chair.
B. Ad-hoc Committees
a. The Board may create an ad-hoc committee to work on special,
limited-duration projects related to the Objectives. The Board will
appoint a member to chair each ad-hoc committee.
Article VI: Meetings
Section 1: Board Meetings
The Board shall hold regular meetings on a schedule established annually. The
Board shall publish a list of the Board meetings in advance and distribute to the
membership. Meetings shall be open for attendance by all members. Additional
special Board meetings may be called by the Board as deemed necessary.
Section 2: General Membership Meetings
General membership meetings shall be held at least twice a year at a time and
location determined by the Board. The Board shall publish a list of the general
membership meetings in advance and distribute to the membership. Meetings
shall be open for attendance by all members.
Section 3: Special General Meetings
Special general meetings may be requested to the President by general members
and approved by the Board. A notice that includes purpose, location, date and time
of the special general meeting must be sent to the general members at least seven
(7) calendar days in advance.
Version 10 Adopted 12/13/18
Section 4: Quorum and Decisions
A. General Membership and Special General Meetings
a. A quorum for General Membership Meetings and Special General
Meetings shall consist of twice the number of elected officers plus one.
No meetings outlined in Sections 1 and 2 shall be conducted unless a
quorum is present. A majority vote of the members present is necessary
to pass ordinary measures.
B. Board Meeting
a. A quorum for a Board meeting shall consist of a majority of the current
Board members. A majority vote of the members present is necessary to
pass measures.
Article VII: Records/Books/Reports
Section 1: Funds
All monies paid to WalkBike Frankfort shall be held in a general operating fund, or
in other special funds as approved by the Board.
Section 2: Disbursements
Each disbursement shall be made by check signed by the Treasurer; or, in the
absence of the Treasurer, signed by the President or Vice President. Checks of
$500.00 or more must be signed by two of the three listed Board members.
Section 3: Annual Audit
The Board shall create an audit committee annually to conduct a financial review for
the calendar year beginning on January 1 and ending on December 31. The
committee shall prepare a report and present its findings at the second general
membership meeting of the calendar year.
Section 4: Material Properties
Equipment, construction materials and other material properties donated to or
purchased by WalkBike Frankfort shall become the property of WalkBike Frankfort.
Policy for documentation, storage and use of property shall be set by the Board.
Article VIII: Dissolution
WalkBike Frankfort shall use its funds to accomplish the purpose set forth in these
bylaws. Any remaining funds upon the dissolution of WalkBike Frankfort shall be
distributed to one or more non-profit organizations selected by the Board.
Article IX: Amendments
These bylaws may be amended at any General Membership meeting or any Special
General Membership meeting. Proposed amendments must be ratified by two-
thirds of the members in attendance. Any proposed amendment must be
submitted to the general membership a minimum of five (5) business days prior to
the meeting at which it will be acted on.